Moving IT to new offices? Here’s Essential Information

IT Checklist for Moving Offices and Relocation

Small businesses, if they remain successful, almost always move up to larger spaces in time. One the one hand, this can be a huge opportunity to increase the number of different goods or services you offer and improve your capacity overall, it can also be an absolute nightmare for the people who maintain your IT systems.

This simple checklist might help you avoid a few of the most common errors when moving IT equipment and computers to a new office.

  1. Make sure your new space has enough power and cooling capacity to run your servers, computers and other equipment adequately and reliably.
    Granted, cooling will be less of an issue if you are using an off-site server solution, but power is always an important issue, especially if you are moving into an older or not recently rehabilitated space.
  2. Make sure there is physically enough space – and configured in a convenient way – to handle all of your technology needs.
  3. Sure, the new offices are 2,000 square feet bigger on paper, but if that means trying to cram your servers into what was once a storage closet, you could have some real problems.
  4. Do you have the option of keeping your telecoms and ISP in the new building? Do you have new options that you didn’t in the old one?
  5. Make sure you are getting the best possible deal. That might mean getting your old provider to submit an offer as if it was a new contract. It might also be a good time to upgrade to a T1 connection, or something similar.
  6. Test the new space’s potential for wireless networking before you move in. If you don’t, you could find yourself surrounded with a lot of unsightly cable strung at (or slightly after) the last minute.
  7. Check the capacity and quality of the cabling already installed in your new office. Just like with the Wi-Fi, you don’t want to have to set up awkward ‘temporary fixes’ that somehow last until you move again.

Get in touch with us about any of your IT needs, no matter what the problem is, we are sure we can assist you – call 01656 808002 or send a message via the Contact Form.

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Consider Leased Data Lines – Increase Productivity

Many small businesses, SMEs and other organisations in the Cardiff and Bridgend areas are turning to leased telecommunications lines to ensure that their workflow is not interrupted. But just what are ‘leased lines’ and how do they actually contribute to your uptime and productivity?

What are Leased Lines?

A leased line, sometimes called a data line or ‘private circuit’, is similar to other telecommunications connections – they can carry telephone, data or internet traffic in both directions, but they are not traditional PSTN lines, and don’t go through normal ‘public’ voice or data channels.

Of most interest to businesses are the Internet leased lines, also called Ethernet leased lines, dedicated lines or T-1 lines. These are usually fibre-optic and are capable of delivering truly staggering amounts of data, both for upload and download. Some UK businesses lease lines capable of more than 34Mbit per second.

How can using a leased line improve your business’ productivity?

Most of the increase comes from the enhanced connection speed and the improved uptime these lines offer. Businesses today are heavily data-dependent, and many are forced to virtually shut down for the day if their data service is interrupted.

Leasing a dedicated data line that goes directly from your company’s systems to your ISP increases your connection’s uptime by avoiding any of the snarls, conflicts and potential for physical disconnection the more public data lines are prone to.

Another, not inconsiderable productivity bonus comes from being able to select your own minimum connection speed. A leased line will (usually) provide at least its minimum rating for upload and download speeds constantly, regardless of the usage of nearby businesses or other organisations. If you’ve ever had a 5 minute task turn into an hour long chore because the entire block was competing for the same piece of public bandwidth, you can understand what a huge boost this can be.

This is even more important if you are running cloud hosted or SaaS business solutions, as so much of your data or even processing power will be off-site.

If you would like to know more about leased or dedicated data lines, and how they could affect your business, please don’t hesitate to give us a call today on 01656 808002.